4300 Mouse Creek Rd. NW
Cleveland, TN 37312
ph: 423.472.9571
fax: 423.472.3390

Dr. Martin Ringstaff, Director of Schools

Board Policies and Procedures

Meetings

The Cleveland City Schools Board of Education holds its regular meeting on the first Monday of each month at 5:30 p.m. in the Board Conference Room of the Administrative Office Building. Location and time may be changed, with adequate public notice, when special circumstances exist. Special meetings may be held as needed at a location to be specified in the call for the meeting. (See Policy 1.400)

Agenda

The Executive Committee of the Board shall be responsible for developing an agenda for each board meeting. Any board member may place items on the agenda for discussion. the particular order may vary from meeting to meeting in keeping with the business at hand.

Staff members or citizens of the district may suggest items for the agenda. For items to be considered on the agenda, they must be received in the Director of Schools’ office one (1) week prior to the scheduled date of the meeting. The person(s) requesting an item on the agenda shall forward any background information to the Director of Schools’ office so that the material will be included in the delivery to the Board members prior to the meeting. (See Policy 1.403)

Appeals to the Board

Any matter relating to the operation of the school system may be appealed to the Board. However, the Board desires that all matters be settled at the lowest level of responsibility and will not hear complaints or concerns which have not advanced through the proper administrative procedure from the point of origin.

If all steps of the administrative procedure have been pursued and there is still a desire to appeal to the Board, the matter shall be referred in writing to the office of the Director and the Board shall determine whether to hear the appeal. (See Policy 1.404)

Appearances before the Board

Individuals desiring to appear before the Board must submit a written request with descriptive materials to the office of the Director five (5) working days before the meeting. If the request is approved by the Executive Committee, the item will be placed on the agenda. Individuals placed on the agenda will be recognized at the beginning of the meeting and given time to speak when their topic of interest is addressed on the agenda. All requests submitted will be included in the Board packet.

Delegations must select only one individual to speak on their behalf unless otherwise determined by the Board. Individuals speaking to the Board shall address remarks to the chairman and may direct questions to individual Board members or staff members only upon approval of the chairman. Each person speaking shall state his name, address, and subject of presentation. Remarks will be limited to five (5) minutes unless time is extended by the Board. The chairman shall have the authority to terminate the remarks of any individual who does not adhere to Board rules.

Individuals desiring additional information about any item on the agenda shall direct such inquiries to the office of the Director of Schools. (See Policy 1.404)